eBAM Systems (Pty) Ltd

2005/026860/07

Software development. Part of the AVANTedge Group (Pty) Ltd. Developing sales and CRM systems specifically for the motor industry since 2001. Visit our website for more
information: www.ebam.co.za

Section 51 Manual

in compliance with the Promotion of Access to Information Act.

Last updated 2012-01-09

INFORMATION REQUIRED UNDER SECTION 51(1) (a) OF THE ACT

Persons designated/duly authorised persons:
Rita Victor - Financial Manager

DESCRIPTION OF GUIDE REFERRED TO IN SECTION 10: SECTION 51(1)(b)

A Guide has been compiled in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a
person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages. The Guide is available for
inspection, inter alia, at the office of the offices of the Human Rights Commission at 33 Hoofd Street, Braampark, Forum 3, Braamfontein
(2198) and on its website at www.sahrc.org.za

THE LATEST NOTICE IN TERMS OF SECTION 52(2) (IF ANY):

At this stage no notice(s) has/have been published on the categories of records that are automatically available without a person having to
request access in terms of PAIA

RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION: SECTION 51(1)(d)

SUBJECTS AND CATEGORIES OF RECORDS HELD BY eBAM Systems (Pty) Ltd : SECTION 51(1)(e)

COMPANIES ACT RECORDS

• Documents of incorporation
• Memorandum and Articles of Association
• Records relating to the appointment of directors/ auditor/ secretary/public officer and other officers
• Share Register and other statutory registers

FINANCIAL RECORDS

INCOME TAX RECORDS

PERSONNEL DOCUMENTS AND RECORDS

HOW TO MAKE A REQUEST FOR ACCESS [SECTION 51(e)]

• The requester must complete Form C (http://www.paiabuilder.com/FormC.pdf) and submit this form together with a request fee, to
  the head of the private body.
• The form must be submitted to the head of the private body at his/ her address, fax number, or electronic mail address.
• The form must:
  • provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the
    requester,
  • indicate which form of access is required,
  • specify a postal address or fax number of the requester in the Republic,
  • identify the right that the requester is seeking to exercise or protect,
  • and provide an explanation of why the requested record is required for the exercise or protection of that right,
  • If in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state
    that manner and the necessary particulars to be informed in the other manner, if the request is made on behalf of another person,
    to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of the
    private body.

PRESCRIBED FEES [SECTION 54]

• A requestor is required to pay the prescribed fees (R50.00) before a request will be processed;
• If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than
  one third of the access fee which would be payable if the request were granted);
• A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;
• Records may be withheld until the fees have been paid.
• The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za, or the
  website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations) at http://www.doj.gov.za/